Lawrence Trail Hawks Board Meeting June 18, 2019

In attendance: President Cara Combs, Vice President Lisa Ball, Treasurer Josh McVey, Secretary Kara Baden, Tamara McEwen, Dezert Abrams, Mary Ann Frevert, Shari Hicks, John Knepper, Jeff Beecher and Sherrie Klover

Cara called the meeting to order at 7:07 p.m.

Financial report-Josh: Total Balance: $48,399.10 We made $3,402 for Pi Day We made $628 for Skyline Operating Budget: $23,000 We are going to order replacement for our tents. IRS Link for the Trail Hawks

Night hawk update-Mary Ann & Shari: Registered Runners 83 for the 50K 20 for the 20 milers 50 …

Race Reports/Updates for Skyline, Night Hawk, The Snake, Golden Hawk, Shoreline, DeFeeT Cancer, Birthday Run. Discussed volunteer opportunities

Talked about race updates for Skyline, Night Hawk, Sander's Saunter, Group Runs and Naming Ceremony.

Lawrence Trail Hawk March Meeting

In attendance: President Cara Combs, Web Master Jeff Triplett, Treasure Josh McVey, Membership Chair Caroline Wroczynski, Vice President Lisa Ball, Bruce Miller, Ami Weidler-Hyten, Tamara McEwen, Bill Loats, Megan Moriarty and Secretary Kara Protasio

President Cara Combs called the meeting to order at 7:06 p.m.

Financial Report-Josh

Josh turned in our taxes for the club. Race directors need to let Josh know if we are selling extra swag so he can categorize it differently for taxes.

In order to keep track of everything need for our taxes, Josh needs to track things different. He recommended …

Lawrence Trail Hawk All Hands Meeting

President Cara Combs called the meeting to order at 6:55 p.m.

Financial Update-Josh McVey, Treasurer

Race revenue: $76,231.26 Donations: $5,375 In honor of Peggy Chick Hawk Beecher we donated $3,325 to United Way. 2019 Expected non-race expenses is $9,322. This is …

Lawrence Trail Hawk January Meeting

In attendance: President Cara Combs, Vice President Lisa Ball, Caroline Wroczynski, Gary Henry, Michael Schmitz, Heather Durris, Steve Durris, Bill Loats, Tamara McEwen, Secretary Kara Protasio, Treasurer Josh McVey

President Cara Combs called the meeting to order at 7:03 p.m.

Main Goal: Prepare Agenda for All Hands Meeting

Financial Update-Josh McVey, Treasurer

Gave passed out a rough draft of the financial report for 2018. This year we upped our donation to the State Park for our bigger races. In 2019, we have $8,000 expected non-race expenses are to come up. In the past we have …

Lawrence Trail Hawk Meeting Minutes, October 2018

In attendance: President Cara Combs, Vice President Lisa Ball, Treasurer Josh McVey, Jeff Triplett, Sherrie Klover, Ami Weidler-Hyten, Secretary Kara Protasio

LHT President Cara Combs called to order at 7:03 p.m.

Financial Update-Josh, Treasurer

Account balance $29,821.15 Operating budget of $23,000 2019 base expenses are about $5,000 Our membership fees pay for half of our base expenses and our races pay for the other half $11,000 in our savings

Debit Card

Called the bank to get multiple cards-someone has to take responsibility for the card. We would have to have another social security …

Lawrence Trail Hawk September Meeting

In attendance: Cara Combs, Lisa Ball, Josh McVey, Kara Protasio, Jeff Triplett, Heather Duris, Mary Ann Frevert, Megan Moriarty.

President Cara Combs called the meeting to order at 7:02 p.m.

Financial Update-Josh McVey, Treasurer

Total Balance: $27,285.51. This does not include the most recent ultrasignup registrations. We purchased equipment for the Hawk.

Shoreline Shuffle Report-Kara Protasio, Secretary

We had 32 people sign up and only 28 run. This is down from the 35 we got last year. Next year’s race date is set for September 28. We learned that we could have used more help …

August 15th, 2018, 7pm at the Lawrence Public Library

President Cara Combs called the meeting to order at 7:03PM

Financial Update-Treasurer Josh Mcvey

We currently have $32,874.45 total in the bank. Our operating fund is around $15,000. We have a lot of room to help out our race directors with equipment or things to make the races run smoothly. We need to at least make $4,600 every year to cover our big expenses.

Birthday Run Update-Cara:

Successes - Six Hawks named. We also raised $251.95 for the trails.

Lessons learned: Explained naming Hawks more to members before the run so …

July 17, 2018 at the Lawrence Public Library

Cara Combs called the meeting to order at 7:03 p.m.

Financial Report-Josh McVey

Total budget: $29,780.07 Operating budget: $7,000 Night Hawk: $4,000 made Snake: $1,400 made Skyline: $600 Pi Day: Break even Hawk: $13,000

Josh hired a CPA firm to file the 2018 tax form for the Hawk. It costs $500 for them to fill out this 50 page form.

Night Hawk Report-Cara

Potentially looking at a staggered start for future races. They had issues getting volunteers.

Defeet Cancer-Cara

$5,855 raised for the charity trail fatass. Cara suggested having a better communication …